Senior HR Assistant

FTA

Feb 8, 2019 (6 months ago) 0 Comments



Organizational Context

Senior Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR)

Accountability

 - The workforce in the AOR is well-informed of the organisation’s human resources policies and practices.

 - UNHCR provides a healthy, safe and respectful working environment for its workforce in the AOR.
 
Responsibility
  • Assist in the recruitment, assignment, reassignment and separation of local general service staff. Prepare documents for the interview panel for the recruitment of local staff.
  • Process local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
  • Update personnel related information in MSRP/HR module where this activity has been rolled out from PAPS to the respective office.
  • Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
  • Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations
  • Assist with shipment of their personal effects in coordination with the logistics section.
  • Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
  • Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
  • Perform other related duties as required.
Authority 
  • Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
  • Initiate routine correspondence on HR matters for the authorizing officer’s approval 

Essential Minimum Qualifications and Experience

  • Completion of secondary education with certificates in secretarial and administrative training.
  • Minimum 5 years of previous relevant work experience.
  • Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
  • Fluency in English and working knowledge of another relevant UN language or local language.

 

Desirable Qualifications & Competencies

  • Working knowledge of other UN language(s).
  • Field experience with UNHCR and/or with other humanitarian organizations is an asset.
  • High IT affinity and working experience of PeopleSoft/MSRP.
  • Planning and Organizing

 

Submission of Applications

This vacancy is open for qualified Ethiopians and Non-Ethiopians with a valid work permit from Federal Democratic Republic of Ethiopia, Ministry of Labour and Social Affairs.

Female candidates are encouraged to apply.

UNHCR is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

 

IMPORTANT

Applicants who wish to be considered for this position should send a motivation letter, the most recent factsheet and the new updated P11 Form through the online application system. 

Candidates may be required to sit for a test.

Due to the volume of applications only short listed candidates will be invited for interview. 

Former UNHCR General Service staff members, having held an Indefinite or FTA appointment for an uninterrupted period of at least one year may apply for internally advertised vacancies at their previous grade or equivalent or one grade above, if the seniority requirements are met, for a period of two years following separation.

 

Refugees – who cares?   We Do.