Admin/Finance Assistant

FTA

Feb 19, 2019 (5 years ago) 0 Comments



Organizational Context 

The Admin/Finance Assistant provides clerical assistance to the immediate supervisor and/or Head of the Office to ensure that routine services and activities within the admin/finance domain are properly implemented. Subject to the nature of the task/assignment in hand, he/she will receive regular guidance from his/her supervisor. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives. The nature of certain personnel/administrative tasks requires discretion and confidentiality as per UNHCR standards and practices. The incumbent’s workload and the assignments will remain under constant scrutiny and direction of the supervisor. 

Description of Responsibilities 

  • Assists in maintenance of financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports;
  • Prepares recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons;
  • Prepares detailed cost estimates and participates in budget analysis and projections as required;
  • Assists in processing of entitlements, issuance of contracts and maintenance of various personnel records and files;
  • Prepares correspondence and reports, as required, on general administrative and financial tasks.
  • Assists in the preparation of office budgets applicable to staff and servicing costs and maintains budgetary control records.
  • Assists in requisitions of office supplies and equipment locally and abroad and arranges for control of distribution and maintenance of appropriate inventory records;
  • Performs other duties as required. 

Essential Minimum Qualifications and Experience 

  • Completion of Secondary education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field.
  • Minimum 3 years of job experience relevant to the function;
  • Computer skills (MS office and People Soft applications).
  • Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).
  • In offices where the working language is not English, excellent knowledge of UN working language of duty station and working knowledge of English. 

Desirable Qualifications & Competencies

  • Knowledge in UNHCR admin and financial rules, procedures and processes;
  • Knowledge and working experience of MSRP (Peoplesoft);
  • Completion of UNHCR learning programmes or specific training relevant to functions of the position.
  • Knowledge of another relevant UN or local languages. 

Cross Functional Competencies 

  • Analytical Thinking
  • Planning and Organizing 

Submission of Applications

This vacancy is open for qualified Ethiopians and Non-Ethiopians with a valid work permit from Federal Democratic Republic of Ethiopia, Ministry of Labour and Social Affairs. 

Female candidates are encouraged to apply.     

UNHCR is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

IMPORTANT 

Applicants who wish to be considered for this position should send a motivation letter, P11 Form and or the most recent fact sheet through the online application system.

Candidates will be required to sit for a test.

Due to the volume of applications only short listed candidates will be invited for interview. 

Former UNHCR General Service staff members, having held an Indefinite or FTA appointment for an uninterrupted period of at least one year may apply for internally advertised vacancies at their previous grade or equivalent or one grade above, if the seniority requirements are met, for a period of two years following separation. 

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