Assistant Program Officer


Sep 10, 2019 (5 months ago) 0 Comments

Organizational Context 

The incumbent is supervised by P3 Programme Officer in the operation. S/he may receive indirect guidance from other sections and units relevant to the country programme(s). UNHCR Manual, programme objectives, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Assistant Programme Officer. S/he is also expected to stay abreast of the challenges posed to the region by the political context, the GRC, UN and humanitarian reform and institutional developments. 

The incumbent is required to have solid conceptual knowledge and experience in programme/project management, be dynamic and able to take higher responsibilities progressively. S/he is supervised, coached and guided by the supervisor. The incumbent does not normally have direct supervisory role over other staff. However, it rests upon the supervisor of the post to make time specific arrangements subject to a given situation. 

External contacts are predominantly with persons on subject matters of importance to Organization's programme (e.g. counterparts in other organizations or at working level in national Governments). 


  • The needs of persons of concern in the country are assessed and analysed in a participatory manner and using an Age, Gender and Diversity (AGD) perspective to form a firm basis for planning.
  • Partnership Agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures.
  • Fraud/PSEA


  • Through a consultative process within the country and field visits, stay involved in the development of the strategies, methodologies, contingency plans that respond to new and emerging operational challenges for the country.
  • Provide inputs for developing the country operations plan for overall compliance with global strategic priorities and regional priorities as well as with annual programming/planning instructions.
  • Assist in organizing a consultative process to ensure a consistent application of the organization’s criteria and policies for the selection of implementing and operational partners.
  • Budget management, Project Partnership Agreement management etc
  • Assist in managing the development of a broad network of partners, good coordination practices and the development of partner capacities.
  • Undertake proper collection, monitoring and use of baselines, standards and indicators needed to measure and analyze UNHCR’s performance, trends and target interventions.
  • Undertake field visits to evaluate and improve the planning, programming, implementation and monitoring of assistance projects.
  • Assist in implementing the establishment of sound monitoring processes, in reviewing final reports and on progress in order to advise on any corrective actions required or the need for additional resources to reach planned target levels.
  • Apply UNHCR’s corporate tools (e.g. Global Focus, Focus Client, MSRP) to record data and assess the technical soundness of the operation and generate data for evidence-based decisions at the country-level.
  • Assist in keeping donor representatives briefed on developments and assist in the development of funding submissions, appeals and reports.
  • Assist in monitoring compliance to the organization’s resource allocation framework, providing support and taking corrective action where required.
  • Assist in ensuring compliance in issuance of audit certificates for Implementing Partners.
  • Monitor the implementation of IP Risk Management techniques and tools.
  • Performs other duties as required.


  • Provide inputs for the country operations plan (including budgets, staffing levels and structures) as well as prepare inputs for funding submissions, appeals and reports.
  • Enforce compliance with UNHCR’s global strategies, protocols and guidelines.

Required Competencies 

Managerial Competencies 
  • Empowering and Building Trust
  • Managing Resources 
Cross- Functional Competencies 
  • Analytical Thinking
  • Planning and Organizing
  • Political awareness
  • Technological Awareness
  • Stakeholder Management

Essential Minimum Qualifications and Experience 

  • Undergraduate degree (equivalent of a BA/BS) in Business Administration, Law, Economics, Social Science or related field
  • Previous job experience: 1 year of previous job experience relevant to the function
  • Excellent knowledge of English and working knowledge of another UN language. 

*** For National Officer Positions, very good knowledge of local language and local institutions is essentials.

Desirable Qualifications & Competencies 

  • Completion of specific training relevant to functions of the position
  • Knowledge of UN financial rules, procedures and processes
  • Knowledge of another relevant UN language
  • Knowledge of financial planning and budgeting tools
  • Knowledge of Results based management systems
  • Computer skills (in MS office)

Submission of Applications 

This vacancy is open for qualified Ethiopians only. 

Female candidates are encouraged to apply. 

UNHCR is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. 


Applicants who wish to be considered for this position should send a motivation letter, the most recent factsheet and the new updated P11 Form through the online application system.

Candidates will be required to sit for a written test and interview.

Due to the volume of applications only short-listed candidates will be invited for interview. 

Former UNHCR General Service staff members, having held an Indefinite or FTA appointment for an uninterrupted period of at least one year may apply for internally advertised vacancies at their previous grade or equivalent or one grade above, if the seniority requirements are met, for a period of two years following separation. 

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