Assistant Donor Relations Officer


May 21, 2020 (1 month ago) 0 Comments

Organizational Context

The Assistant Donor Relations Officer is part of a team that maintains proactive dialogue with governmental donors or UN agencies and organizations, as well as with the regional and local donors aiming at building relationships, raise awareness and mobilize political and financial support for UNHCR’s work and priorities. 

The incumbent’s primary role is pursuing opportunities for donor engagement, strengthening partnerships, sustaining support and fundraising opportunities. S/he with also provide support to counterparts in other operations. 

S/he is normally supervised by a higher-grade Donor or External Relations staff and may receive guidance from DRRM Chief of Sections and from the Head of Service. S/he may receive indirect guidance from other units within DRRM or Divisions or Bureaux in Headquarters.


  • Assist in maintaining close dialogue with, and providing information to, donor governments on UNHCR operations and financial requirements, including in response to donor governments’ ad hoc requests for information.
  • Keep abreast of UNHCR's operations world-wide with a specific focus on emergency situations to be able to serve donors’ information needs on all aspects of UNHCR’s work.
  • In consultation with the supervisor negotiate contributions, striving for timeliness, predictability and maximum flexibility.
  • In consultation with the supervisor negotiate, draft and follow up on bilateral agreements with donors where appropriate.
  • In consultation with the supervisor identify and access new donors and funding sources.
  • Record cash contributions accurately in MSPR "Contribution Management" system reflecting the donor's earmarking, reporting requirements, payment information and relevant conditions as specified in the donor's pledge/agreement.
  • Draft internal and external correspondence, including briefing notes to supporting the function in negotiation and follow-up of contributions with donors.
  • In collaboration with respective operations and units, prepare submissions for specific funding from donors or provide other information donors may require in determining their financial / political support to UNHCR.
  • Draft narrative and financial reports on contributions, in compliance with specific donor requirements.
  • Monitor recording and tracking of contributions and take necessary action to satisfy donor requirements.
  • Assist in monitoring and analysing donor policies on humanitarian assistance, potential for accessing transition and development funding sources, policies/strategies of organisations competing with UNHCR over funds. Research, develop and maintain donor profiles / fact sheets.
  • Support programmes of visits, meetings and the annual consultations with relevant governmental donors, as well as for donor missions to the field when required.
  • As needed, help Bureaux/Regional Offices/Country Operations with input for their fundraising strategies, in line with DER/DRRM strategic directions;
  • Perform other related duties as required.

Essential Minimum Qualifications and Experience

  • Undergraduate Degree in International Relations, Journalism, Political Science, Communication, Public Policy with 1 year relevant experience or Graduate Degree or Doctorate Degree with no experience. 

Relevant Job Experience


Good understanding of UNHCR, its mandate, priorities, field operations and of donor relationship. Experience in dealing with staff members of different cultural and educational backgrounds.


Experience in (UNHCR) field operations. UNHCR fund-raising and programming/programme management experience. Familiarity with funding mechanisms of assigned donor governments. Exposure to UNHCR specific learning/training activities.

Functional Skills 

  • ER-Donor Relations
  • ER-Resource Mobilization
  • ER-Project Reporting Systems for Reporting to Donors

Language Requirements

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

Competency Requirements

Core Competencies:

  • Accountability
  • Communication
  • Organizational Awareness
  • Teamwork & Collaboration
  • Commitment to Continuous Learning
  • Client & Result Orientation 

Managerial Competencies:

  • Empowering and Building Trust
  • Judgement and Decision Making 

Cross-Functional Competencies:

  • Analytical Thinking
  • Planning and Organizing 

Submission of Applications

This vacancy is open for qualified Ethiopians only.

Female candidates are encouraged to apply. 

UNHCR is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.


Applicants who wish to be considered for this position should send a motivation letter the P11 Form and or the most recent fact sheet through the online application system.

Candidates will be required to sit for a test.

Due to the volume of applications only short-listed candidates will be invited for interview. 

Former UNHCR General Service staff members, having held an Indefinite or FTA appointment for an uninterrupted period of at least one year may apply for internally advertised vacancies at their previous grade or equivalent or one grade above, if the seniority requirements are met, for a period of two years following separation.


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